Board Work Session, 10-11-11, 7:00 p.m.

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Tuesday, October 11, 2011 - 7:00pm


Randolph Township Board of Education
Work Session Agenda
October 11
, 2011, 7:00 p.m.
Randolph High School Library, Millbrook Avenue, Randolph, NJ
1. Call to Order
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Randolph Township Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted in The Daily Record. It is also posted in all district schools as well as the Randolph Township Municipal Building.
2. Roll Call
3. Closed Session: 7:00 p.m.
BE IT RESOLVED, in accordance with N.J.S.A. 10:4-12 and 10:4-13 that the Board of Education of the Township of Randolph will hold a Closed Session regarding Personnel, Negotiations and Litigation. It is not yet possible to determine when the matters discussed in Closed Session will be made public.
4. Pledge of Allegiance
5. Review of Board Minutes
Closed Session Minutes: 09-13-11, 09-20-11
Work and Business Session Minutes: 09-13-11, 09-20-11
6. Public Discussion
7. Correspondence
8. President’s Report
9. Superintendent’s Report
Board Goal # 1 - Update
10. Committee Reports
Finance, Facilities and Transportation
Special Education
11. Liaison Reports
12. Student Council Representative Report
13. Old Business
14. New Business
a.  FINANCE/FACILITIES & TRANSPORTATION                                                      OCTOBER 11, 2011
      BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE TOWNSHIP OF RANDOLPH IN THE COUNTY OF MORRIS, NEW JERSEY (not less than a majority of the full membership of the Board concurring) AS FOLLOWS:
1.      It is hereby determined that a bond proposal shall be submitted for voter approval at a special school district election to be held on December 13, 2011. The form of the proposal shall read substantially as follows:
The Board of Education of the Township of Randolph in the County of Morris, New Jersey is authorized (a) to provide for (i) alterations and renovations of the auditorium and girls locker room, corridor locker replacement, new synthetic turf fields, a new maintenance building and field bleachers at Randolph High School, (ii) corridor locker replacement and girls locker room alterations and renovations at Randolph Middle School, (iii) window replacement and unit ventilator and air conditioning replacement at Center Grove Elementary School, Fernbrook Elementary School, Ironia Elementary School and Shongum Elementary School, (iv) improvement of the heating systems at Center Grove Elementary School and Fernbrook Elementary School, and (v) acquisition and installation of furnishings and equipment, site work and incidental work related to the improvements; (b) to appropriate $11,667,900 for the project; and (c) to issue bonds of the school district in the principal amount of $11,667,900 to fund the project. Under State law this capital project would have been potentially eligible for State support, in whole or in part, at a minimum amount of 40 percent for eligible components of the project. However, the Board of Education determined not to seek State support for this capital project because the State has not been approving any capital projects for which State facilities aid is requested.
2.  This Board of Education hereby approves and adopts the proposal set forth above and, subject to the approval of the legal voters of the school district, hereby determines to carry out the improvements described therein (the “Project”).
3.   This Board of Education hereby acknowledges and confirms that in accordance with N.J.S.A. 18A:24-16 and 18A:24-17 a supplemental debt statement has been prepared by the chief financial officer of the Township of Randolph, being the only municipality comprised within the school district, giving effect to the proposed authorization of bonds of the school district in the maximum amount of bonds authorized in the proposal. The supplemental debt statement has been filed in the office of the Clerk of the Township of Randolph and in the office of the Business Administrator/Board Secretary of this Board of Education prior to the final adoption of the proposal and will be filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs prior to the date of the special election.
4. The Business Administrator/Board Secretary is hereby authorized and directed to send a certified copy of the proposal to the County Clerk as required by N.J.S.A. 19:60-2, to request the County Clerk to submit the proposal to the voters at the special school district election and to seek the assistance of the county officials and Township Clerk in conducting the special school district election.
5.   Solutions Architecture, the School District’s appointed architect for the Project, has heretofore been and is hereby authorized and delegated the responsibility to prepare the plans and specifications for the Project in consultation with and under the supervision of the Business Administrator/Board Secretary, who has heretofore and is hereby delegated the responsibility to work with the architect for this purpose on behalf of the Board of Education, in accordance with the requirements of N.J.S.A. 18A:18A-16.
6. The Board President, the Superintendent of Schools, the Business Administrator/Board Secretary, the Project Architect, Bond Counsel and other appropriate representatives of the Board of Education (the “Board Representatives”) have heretofore been and are hereby authorized to submit the educational plans to the extent required and the schematic plans for the Project, and such other information as may be required, to the State Department of Education for approval and to make application to the Commissioner of Education for approval of such plans and the Project and, if necessary, any required amendment to the long-range facilities plan, in accordance with the requirements of N.J.A.C. 6A:26-3.1, N.J.A.C. 6A:26-3.12, N.J.A.C. 6A:26-2.3 and 6A:26-2.1(f).
7. The Board Representatives have heretofore been and are hereby further authorized and directed to submit the plans and any other required information to the Planning Board and the Department of Environmental Protection for review and comment, if necessary.
8.   The Board Representatives are hereby authorized to take all steps necessary to implement this resolution. The Business Administrator/Board Secretary is further authorized to act on behalf of the Board of Education to make such determinations required of the Board of Education for the conduct of the election as may become necessary.
b. Education Motion A
15. Public Discussion
16. Adjournment 
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